Federal Drug Testing Custody and Control Form (CCF)

Wayne Schooling • November 5, 2020

As you all know, the mandatory FMCSA Clearinghouse rules and regulations were announced back on October 1^st, 2019 and went into effect on January 6, 2020.

It has been brought to our attention that we are receiving some cancelled drug test results.

We want to REMIND everyone about the changes related to recording information on the Federal Drug Testing Custody and Control Form (CCF) and Alcohol Testing Form (ATF).

What Changed?

The current versions of the CCF and ATF specifically permit the use of either the driver’s social security number (SSN) or employee identification number (EIN) when completing the CCF or ATF.

However, effective January 6, 2020, FMCSA is requiring that the commercial driver’s license number (CDL) must be used instead of the SSN or EIN when FMCSA-covered drivers’ positive drug or alcohol test results are reported to the Clearinghouse.

What does this mean for Employers and Motor Carriers?

In accordance with 49 CFR 382.123(b), the person completing the CCF or the ATF must annotate the abbreviation of the State of Issuance and the driver’s CDL number IN THAT ORDER in Step 1, Section C of the CCF or Step 1B of the ATF for each FMCSA-regulated test. For Example – CA 1234567
Even though the new CCF still shows Donor SSN, Employee I D or CDL, State and No., one must remember that this is a generic form that covers all DOT Agencies and the FMCSA Clearinghouse only uses the drivers’ licenses for identification of positive drug and alcohol test results.
If the employer or C/TPA does not provide the CDL and the State of Issuance, then the collector or alcohol technician should ask the driver for this information at the collection site.
Even if the CDL number and State of Issuance is not listed on the CCF, the collector must send the controlled substance test specimen to the laboratory for testing. Note: This could cause a delay in processing the results.
You may continue using the OLD Forms until August 30, 2021. After that date, you will be required to use the NEW revised CCF
NTA will endeavor to resupply everyone but it is the Employer/ Motor Carrier responsivity to complete and use the proper CCF.

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